Texas Department of Transportation hiring Contract Specialist III/IV in San Antonio, Texas Metropolitan Area | LinkedIn (2024)

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:Contract Specialist III

• Assists with contract negotiations.
• Assists with recommending policy and procedure changes and solutions.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Administers district Set-Aside programs and other consultant contracts.
• Assists in developing plans for implementing new contract evaluation requirements.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Ensures contracts are payable and meet all legal requirements.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Performs other job responsibilities as assigned.

Contract Specialist IVIn addition to the duties listed above

• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Performs other job responsibilities as assigned.

Minimum Qualifications:Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications

Contract Specialist IIIExperience: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist IVExperience: 4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

• Applicable computer operating systems and relevant applications
• Generally accepted accounting principles, procedures and terminology
• Contract record-keeping
• Contract negotiation, development and management methods
• Applicable laws, rules, and regulations
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Prioritizing and organizing work assignments
• Using computers and applicable programs, applications, and systems
• Monitoring contracts and procedures
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Contract writing and specifications

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Position InformationTxDOT San Antonio District is looking to hire a Contract Specialist III or IV based in San Antonio, Tx. The District Maintenance Office manages a multitude of maintenance contracts and oversees the district maintenance budget for contract services. This individual will be responsible for reviewing change order submittals, monthly estimates, and other contract documents for accuracy and correctness as well as assisting with the monitoring of the maintenance contracts budget to achieve the Districts overall goals for spending. This individual will serve the 12-county region to provide training and guidance to inspectors and project staff for projects that they oversee.

Annual Salary RangesContract Specialist III (B20)- $48,158- $77,477

Contract Specialist IV (B22)- $54,614- $88,703

This position is for (1) Contract Specialist III or IV , depending on business needs and applicant qualifications. TxDOT reserves the sole right in determining the level of position based on business needs and the applicant's work experience, education, skill level and all other appropriate factors

Benefits And PerksAt TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)

JobGeneral Servs/Contracts/Purch

ScheduleFull-time

Employee StatusRegular

Job TypeStandard

Job LevelNon-Management

Job PostingMay 23, 2024, 4:23:05 PM

State Job Title/sContract Specialist III/IV

Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant InformationThe Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information